Payment posting services
Payment posting services that keep every account accurate and up to date
(Company Name) posts insurance and patient payments accurately and on time, reconciles them with your bank deposits and flags every denial and underpayment hidden in your remittances, so your A/R reflects reality and nothing slips through.
Remittance review
ERA received
Posted automatically
Paper EOB
Posted manually
Contractual adjustments
Verified
Patient responsibility
Transferred
Underpayment
Flagged for review
Denial in remittance
Sent to denial team
Bank deposit
Matched
Example of how each remittance is posted and reconciled.
Posting errors that distort your revenue
Payment posting is where you learn what payers actually paid. When it’s rushed or inaccurate, problems hide in plain sight.
Denials buried in remittances
Zero-pay lines and denial codes get posted and forgotten instead of being worked.
Underpayments go unnoticed
Payments below contracted rates are accepted as "paid" and never questioned.
Wrong patient balances
Incorrect adjustments create balances patients don't owe, or miss what they do owe.
Posting backlogs
Unposted payments make A/R reports wrong and delay secondary billing.
Deposits that don't match
Payments posted without bank reconciliation lead to missing money and messy month-end.
Incorrect write-offs
Balances written off as contractual when they should have been appealed or billed.
Our payment posting services
We post every ERA and paper EOB at the line level, verify adjustments against your contracts and reconcile posted payments with your bank deposits every day.
Anything that doesn’t look right, from a denial code to a short payment, is flagged and sent to the right team instead of being written off.
- Electronic remittance (ERA/835) posting
- Manual posting of paper EOBs
- Patient payment posting: card, check and online
- Line-level posting with adjustment and reason codes
- Contractual adjustment verification
- Patient responsibility transfers
- Secondary claim triggering after primary payment
- Denial identification from remittances
- Underpayment flagging
- Refund and overpayment identification
- Daily bank deposit reconciliation
- Unapplied payment and credit balance review
Our payment posting process
A daily workflow that keeps your books and your A/R accurate.
Step 1
Collect remittances
ERAs, EOBs, lockbox files and patient payments are gathered daily.
Step 2
Post payments
Payments, adjustments and reason codes are posted at the line level.
Step 3
Review exceptions
Denials, underpayments and unusual adjustments are flagged.
Step 4
Reconcile deposits
Posted totals are matched to bank deposits.
Step 5
Route follow-up
Denials go to the denial team, balances to patients or secondary payers.
What your practice gains
Accurate posting turns your remittances into action and your reports into the truth.
Accurate A/R
Your balances reflect what's really owed.
Denials and short pays caught
Problems spotted on day one, not months later.
Faster secondary billing
Secondary claims go out as soon as primary posts.
Correct patient balances
Patients receive statements they can trust.
Clean month-end
Deposits always match posted payments.
Reliable reporting
Decisions based on accurate numbers.
Why practices choose (Company Name) for payment posting
Posting is detail work that has to be right every time. Our team treats every remittance as information, not just data entry.
- Experienced posting specialists
- Line-level posting, not lump sums
- Daily deposit reconciliation
- Denials and underpayments routed for follow-up
- Work done inside your existing PM system
- HIPAA-focused processes and a signed BAA
Payment sources we post
We post every type of payment your practice receives.
ERA / 835 files
Paper EOBs
Lockbox files
Virtual card payments
Patient card payments
Checks
Online portal payments
Capitation reports
Related medical billing services
Payment posting feeds directly into these services.
Denial management
Denials analyzed, corrected and appealed.
Underpayment recovery
Payments checked against contracts, short pays appealed.
A/R follow-up
Persistent payer follow-up until every claim is resolved.
Patient statements
Clear statements and a friendly billing help desk.
Payment posting FAQs
Common questions about payment posting in medical billing.
What is payment posting in medical billing?
Payment posting is recording insurance and patient payments, adjustments and denials in the practice management system, so each patient account and claim shows exactly what was paid and what is still owed.
What is the difference between ERA and EOB posting?
An ERA (electronic remittance advice, or 835 file) can be posted electronically. An EOB (explanation of benefits) is a paper or PDF document that must be posted manually.
Why is payment reconciliation important?
Reconciliation matches posted payments to bank deposits. It confirms every payment was recorded and catches missing or misapplied funds.
How does payment posting help reduce denials?
Remittances show which claims were denied and why. Accurate posting identifies these immediately so they can be corrected and appealed quickly.
Do you post patient payments too?
Yes. We post patient payments from cards, checks and online portals and keep patient balances accurate.
How quickly do you post payments?
We post payments daily, usually within 24–48 hours of receiving remittances.
Know exactly where every dollar stands
Let our team post and reconcile your payments every day. Start with a free review of your current billing.